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SDHGPC

SDHGPC:
Constitution

1. Club Name

South Devon Hang Gliding and Paragliding Club (“the Club”)

2. Purpose

To enable those interested in the sport of Hang Gliding and Paragliding to get together to share experiences, develop skills, and improve safety in the sport.

Where required, to negotiate Agreements / Licences with landowners to enable the Club Members to access suitable sites for take-off and/or landing Hang Gliders and Paragliders.

To encourage responsible behaviour by Club Members with respect to the countryside, landowners, members of the public and fellow pilots, and to represent the sport in the best possible light.

3. Scope of Activity

The scope of the Club’s activities include foot-launched “free-flight” Hang Gliding and Paragliding using aircraft that are approved under the BHPA Type Approval scheme, or where the pilot has a BHPA permit to fly a registered non-approved aircraft.

The Scope of Activity excludes powered aircraft, winch-launched, boat-tow and aero-tow launched aircraft.

BHPA Technical Manual
BHPA Pilot Handbook
BHPA Rules for Individual Flying Members
South Devon Hang Gliding and Paragliding Club Sites Guide

5. Club Membership

The Club shall be a non-profit “recreational club” affiliate of the British Hang Gliding and Paragliding Association (BHPA).

The Club shall recognise three types of Club Membership:

  1. Full Flying Membership (“Full Membership”, “Full Flying Member”).
  2. Temporary Flying Membership (“Temporary Membership”, “Temporary Member”)
  3. Honorary (non-flying) Membership (“Honorary Membership”, “Honorary Member”)

Flying Membership (Full or Temporary) of the Club shall be contingent on full flying membership of the BHPA and entitlement to Third-Party Liability Insurance provided by the BHPA. In the event that their BHPA membership has lapsed, or entitlement to Third-Party Liability Insurance through the BHPA no longer applies, Membership of the Club shall also be deemed to have lapsed, together with any rights to fly enabled through Agreements / Licences held by the Club. This applies irrespective of whether Membership Fees have been paid to the Club.

Flying Members are required to be qualified to a minimum of Club Pilot level in the BHPA Pilot Rating Scheme before being entitled to fly at Club Sites. Below this qualification level trainee pilots may only fly under the guidance of a BHPA licensed Flying Instructor, and at flying sites for which the Flying Instructor has negotiated separate agreement with the landowner to undertake such instruction.

Club Members shall at all times comply with the BHPA “Rules for Individual Flying Members” (Appendix C)

Membership Fees shall be payable by 1st March each year, and the amount of the fees shall be determined at the Annual General Meeting.

6. Code of Conduct

Members have a right to:

  1. Be treated fairly, equally and with respect by the Club, its Committee and other members.
  2. Participate in an environment free from all forms of harassment and discrimination.
  3. Privacy and confidentiality concerning records, documentation and any other communication containing a member’s personal information, unless consent is otherwise provided.
  4. Be informed and actively involved in all club events and offerings.
  5. Voice their opinions, requirements and suggestions to the Committee.

Members must:

  1. Treat other members, guests and visiting pilots fairly, equally and with respect and courtesy.
  2. Behave responsibly and ensure they conduct themselves in a manner which will not injure the reputation of the Club or the BHPA
  3. Not physically or verbally harass others.
  4. Report any inappropriate behaviour of a member to the Committee of the Club for action and follow up.

7. Club Meetings

The Club shall meet regularly at a venue, time and date agreed by the Club Members and published via the Club Website. Any changes to the meeting venue, time or date, whether temporary or permanent, shall be communicated to the members via email.

Only paid-up Club Members (Full Flying Members) shall be eligible to** **vote on any matters requiring decisions by the Club Membership. In the event of a tied vote the Chairman shall have the casting vote. A quorum for any decisions at Club Meetings shall be defined as 20% of the Full Flying Membership. Votes may be placed at a Club Meeting, or by email to the Club Chairman or Secretary for those unable to attend the meeting. Decisions shall be agreed by a simple majority vote.

An Annual General Meeting (AGM) shall be held on the same day as and preceding the January monthly meeting.

At the AGM Club Members shall:-

  1. Receive reports from the Club Officers as appropriate.
  2. Review and, if appropriate, approve the Accounts.
  3. Fix Club subscriptions for the coming year.
  4. Elect Officers of the Club. All existing Officers will stand down.
  5. Vote on any proposals to change the Constitution.
  6. Award the Club Trophies.

An Extra-ordinary General Meeting (EGM) may be called by 6 members in writing to the Chairman. An EGM will be announced at the next monthly meeting and shall be held immediately before the ensuing monthly meeting.

8. Club Committee

The Club Committee shall consist of the following Officers:

  • Chairman
  • Secretary
  • Treasurer
  • Membership Secretary
  • Sites Officer(s)
  • Chief Coach
  • Safety Officer(s)

and any other such Officers that the Club shall deem appropriate to appoint.
Officers of the Club have no power except those approved by a quorum body of the Club Membership

For Club Committee meetings, a quorum shall consist of Chairman, Secretary, and Treasurer, or their nominated representatives, and 50% of the remaining Committee Officers. Voting may be by email for those unable to attend a meeting in person, and decisions shall be agreed by a simple majority vote.

The current Club Committee Officers are listed in Appendix A.

9. Training / Coaching

The Club does not provide any practical training in flight skills or safety. This is provided solely through BHPA licensed Training Schools. Members of the Club are responsible for their own safety and decision-making.

Club Members are required to observe any restrictions that may apply according to their BHPA pilot rating.

The Club does occasionally provide training courses in theoretical aspects of flying Hang Gliders and Paragliders with the specific purpose of assisting Club Members in passing the theory exams set by the BHPA to enable them to obtain a more advanced pilot rating.

The Club operates a system of voluntary unpaid Club Coaches under the BHPA “Coaching Club” scheme. Such Coaches will, when requested by the pilot, offer advice to help correct errors or improve skills. At all times the pilot remains solely responsible for his/her own safety and decision-making.

10. Safety Officer(s)

The role of the Safety Officer within the Club is to review any incidents or accidents that may happen from time to time and liaise with any formal investigation by the BHPA, AAIB, police or other authorities as may be necessary. Following any incident or accident the Safety Officer shall aid in a “lessons learnt” analysis in order to provide guidance to members of the Club in avoiding a similar incident or accident.

Formal reporting of any incident or accident remains the responsibility of the pilot involved.

At no time will the any member of the club be responsible for another pilot’s decision-making or safety.

11. Club Sites & Sites Officer(s)

The Club has negotiated agreements with landowners to operate from certain flying sites. These flying sites are listed within the Club’s Sites Guide, and registered with the BHPA. A Sites Officer shall be appointed for each Club Site with responsibility for keeping the Sites Guide up to date, including details of any restrictions that may be applied by the landowners to our operations. In the event of any problems, the Sites Officer shall be the Club’s primary contact with the landowner, supported by other Club Officers as necessary.

The Club Sites, together with the responsible Sites Officers, are listed in Appendix B.

12. Other Committee Roles

Chairman – Chairs club meetings and co-ordinates the other officers’ activities. Organises Committee meetings as required.

Secretary – Keeps a written record/minutes of club meetings and minutes of committee meetings. Maintains the Club Constitution.

Treasurer – Maintains the financial records and bank accounts. Ensures that site fees are paid and valid expenses are reimbursed.

Membership Secretary – Maintains a record of paid up members of the club. Ensures they are current BHPA members. Maintains the full membership e-mail listing.

Chief Coach – Co-ordinates the activities of the Club Coaches. Leads on coaching issues in the club and raised by the BHPA.

Club Contact – the ‘human’ contact point for enquiries from visiting pilots. Also the regular contact for the club from the BHPA.

Appendix A: Club Committee 2018

Position Person Assigned
Chairman James Bull
Secretary Mark Ansell
Treasurer James Rowland
Membership Secretary Chris Leaver
Club Contact Tim Pilling
Chief Coach Tim Pilling
HG & PG Safety Officer Mark Nicol
Sites Officer (Dartmoor & East) Caed Mullin
Sites Officer (West) James Bull
Club Webmaster Woody Goodricke
Fun League Compiler Martin Foley

Appendix B: Club Sites 2018

1 Battern SX330541 James Bull
2 Beesands SX815400 Caed Mullin
3 Belstone SX613906 Caed Mullin
4 Chinkwell SX727783 Caed Mullin
5 Corn Rdge SX553895 Caed Mullin
6 Cox Tor SX530761 Caed Mullin
7 Dizzard SX175994 James Bull
8 Whitsand SX401518 James Bull
9 King Tor SX709815 Caed Mullin
10 Maker Hts SX438515 James Bull
11 Meldon SX695862 Caed Mullin
12 Polhawn SX422497 James Bull
13 Rame Church SX427491 James Bull
14 Sourton SX539898 Caed Mullin
15 Strete SX834456 Caed Mullin
16 Struddick SX295545 James Bull
17 Trethill SX371536 James Bull
18 Widgery SX539857 Caed Mullin

Appendix C: BHPA Rules for Individual Flying Members

  1. Pilots must comply with Air Law.
  2. All accidents and incidents must be reported to the BHPA using the Incident Report Form within 48 hours. Any fatal or potentially fatal accident must also be reported to the police and the Air Accident Investigation Branch immediately.
  3. Pilots involved in any type of incident that could lead to an insurance claim must not admit fault or liability.
  4. A well fitting helmet must be worn on all flights. The helmet should be CE marked EN966 in the HPG category.
  5. Members who wish to be involved in any activity that involves others (e.g. Coaching, Instructing, Dual Flying, Towing, Aerotowing) must be appropriately licensed and must adhere to the requirements set out in the Technical Manual
  6. BHPA members must fly acceptably certificated aircraft, or aircraft that have been entered on the BHPA registration database.
  7. When flying from club sites pilots must familiarise themselves, and comply with the club site rules.
  8. Members must only fly when fit to do so.
  9. Members must restrict their activities to those that they are qualified to undertake.
  10. Members must not act in a manner which brings or may bring the BHPA or the sport in general into disrepute.
    NB. Aircraft means hang gliders, paragliders, parascending canopies and variants thereof (e.g. SPHG) that have been encompassed by the BHPA.

Recommendations

The BHPA Pilot Handbook sets out recommended practice.